SOUTHERN AIR RC CLUB BYLAWS
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BYLAWS
1. CLUB
OFFICERS
A. Nominations
1. Members shall
make nominations for new officers from the floor at
the January business meeting. Nomination committees
will not be used.
B. Duties of Officers
1. President
a. Shall
preside over club meetings
b. Act
as club spokesman
c.
Coordinate club activities
d.
Appoint committee chairpersons
e. Make
appropriate decisions when a club meeting is not
practical
f.
Shall oversee all club business
2. Vice President
a.
Assume all duties of the President in his absence
3. Secretary
a.
Maintain the minutes of all club meetings
b. Draft
club correspondences
c.
Announce meetings via Email
d.
Maintain the membership roster
4. Treasurer
a.
Receive and disburse all funds as approved by the
Membership
b.
Maintain the clubs financial records
c.
Prepare and submit a financial report at every
Business meeting
C. Terms of Office
1. One Year
2. Elections shall
be held annually at the January business meeting
3. Nominations shall
be from the membership at large
4. Mid-term vacancy
of the President's office shall be filled by the
Vice-President
5. All other
vacancies shall require a special election
2.
FINANCES
A. Dues are $50.00 per year and will be paid
twelve (12) months in advance, due each January.
B. Out of State dues are $20.00 per year
limited to five (5) members.
C. A member of good standing may request a
leave of absence for the following reasons: Poor
health, military deployment, absence from the club
area for an extended period of time (three (3)
months or more), or being enrolled as a full time
student at a College or University and living away
from home. The leave of absence must be requested
in writing. The request must be approved/disapproved
by the membership at large at the next club
meeting. During the leave of absence, the member
will not be required to pay dues.
The leave of absence shall
end, and the member is required to pay dues again,
the first time he/she uses the club field.
Exception: Students on a leave of absence may use
the field when home on a weekend or school break
without paying (except during the long summer
break), as long as they are current AMA member.
D. Do audit in January on new election of
officers, the President shall appoint a trustee
committee to audit the club's financial records.
E. Any member at or below eighteen (18)
years of age is required to pay dues of $1.00 per
year and MUST
have AMA Card.
F. A $50.00 petty cash fund will be
available to the club officers for minor expenses
for club operations.
3.
MEETINGS
A. Regular business meetings shall be held
the 3rd Saturday of each month at the
flying field.
B. Special meetings shall be called by the
President when deemed necessary.
C. At least two (2) officers and ten (10%)
percent of the membership are needed to conduct a
business meeting.
D. All meetings shall be run by
ROBERT'S RULES OF ORDER.
Every member in good standing shall be provided the
opportunity to make motions, to participate in
discussions and vote.
E. All club voting shall be done by secret
ballot during elections, when voting in new members,
instructors, etc., and any time opposition is voiced
during discussion. All other voting will be done
verbally or by the raise of hands, unless objected
to by any member.
4.
GUEST FLYING PRIVILEGES
A. A guest flyer shall be defined as: A
radio control pilot that is a current member of AMA
and is sponsored and accompanied by a SARCC member
in good standing.
1. A guest who lives
within a twenty-five (25) mile radius of the flying
field will be allowed to fly up to three (3) times
per year.
2. A guest that
lives over twenty-five (25) miles away and requests
to fly at the SARCC field (such as someone on
vacation or someone that spends weekends in our
area) will be limited to seven (7) days per year.
3. Before the guest
is allowed to fly unassisted, they must demonstrate
their ability to fly safely while standing next to a
certified club instructor. They must be informed of
the AMA and Club safety rules and frequency board
procedures. Their radio must be 1991 certified. If
they do not willingly agree to abide by the rules,
if they display an attitude that seems suspicious
(argumentative, smelling of alcohol, etc.), any club
member has the right to refuse him/her the
opportunity to fly in order to prevent endangering
others. If they prove to be unskilled pilots, they
will only be allowed to fly on the buddy box with a
Certified Instructor. Instructors should not assist
the guest to the detriment of regular club student
flyers or members.
4. A club member
must be present during the times that the guest
utilizes the field. A club member must be the last
person to leave the field. No club member shall
leave a guest alone at the field. When the last
member is ready to leave, he/she should politely ask
the guest to leave. If the guest does not comply,
the member should call a club officer.
5. Each guest pilot
must show a current AMA card before being allowed to
fly.
6. Until a new
prospective member joins the club, he/she will be
considered a guest and therefore, must meet all the
requirements stated above, including, but not
limited to, the restrictions on the numbers of days
that they can fly. This will encourage the
prospective member to join as soon as possible.
5.
FREQUENCY CONTROL PROCEDURE_____________05/06/01
A. Immediately upon removing your
transmitters from your vehicle as you arrive at the
field, make sure that ALL transmitters are turned
off.
B. Before turning on any transmitter ensure
that your AMA card is attached in the proper
frequency covering their frequency on the frequency
control board.
C. To fly, check to see if your frequency is
empty, place your AMA card, name side out, on the
frequency number, attach a frequency pin to it and
proceed to fly. After you finish flying, turn off
your transmitter. It is your responsibility to
ensure SAFETY.
D. If you are waiting to fly and there are
three (3) flying, place your card, name side up,
behind the card of someone who is already flying.
When any pilot finishes a flight, before flying a
consecutive time, he/she should check to see if any
cards are behind his/hers on the board. If there is
anyone else waiting, they should be told that it is
now available for them to fly. This is a good way
to ensure that during busy times, everyone gets
his/her fair chance to fly.
E. If there are no cards behind yours when
you finish a flight, you can fly consecutive
flights, as long as frequency is available.
6.
PILOT INSTRUCTION PROGRAM
A. Every new member must complete the
structured formal club-training program before being
allowed to fly unassisted.
B. Certification of completion of the
program is signified by a certificate signed by the
club President and any two (2) Certified Club
Instructors for whom the student pilot demonstrated
the final requirements of the course.
C. To become a Club certified instructor
requires the club members, in good standing, to
volunteer at a club meeting and then be granted the
position, only after receiving a quorum of the club
member's votes. The volunteer should be an
experienced club flyer with the desire to patiently
train others.
1. The club
instructors shall follow the structured training
plan in detail to ensure each trainee receives and
learns everything necessary to become a successful
and safe pilot.
2. Each student
pilot will bring his/her training log with them for
each lesson.
3. Every new member,
no matter how proficient they may claim to be, must
demonstrate their flying proficiency while standing
next to a certified club instructor before they are
allowed to fly solo. The proficiency required is
that of the final exercise of the training program.
7.
MISCELLANEOUS
A. We are formed as a club to have fun, but
we must also be responsible. Our few rules are AMA
required for safety and insurance purposes or were
created to promote fairness for the overall group.
In order to maintain a safe environment, every
member is required to comply will all AMA and club
safety rules at all times. Every member is
encouraged to be a friendly reminder to each other
to follow the rules. We must do everything possible
to prevent anyone from being hurt and to prevent
property damage. Safety is of utmost importance and
our ability to keep a flying field heavily depends
on compliance. It only takes one (1) mistake to
hurt someone or cause an embarrassing situation that
may result in loss of club credibility and our
flying field.
Signatures:
President: ______________________________
Date: ____________________
Vice-President: __________________________
Date: ____________________
Secretary: _______________________________
Date: ____________________
Treasurer: _______________________________
Date: ____________________
